Frederick Fox

AP/AR Clerk – Private Golf &amp; Country Club About the Club Our client is a nationally recognized, member-owned private golf club in a gated residential community in Palm Beach County. The club serves a small, discerning membership. It has a full-service clubhouse with dining, a spa, fitness, and a large golf practice facility. The club is known for exceptional service, attention to detail, and a stable, long-tenured staff. This is a confidential search managed by Frederick Fox. The Opportunity The club is adding an AP/AR Clerk to its accounting team. You’ll handle day-to-day payables and member receivables in a fast-paced, high-touch hospitality setting. You’ll report to the Controller and work closely with department heads in food &amp; beverage, golf, spa, and facilities. Accuracy, discretion, and a service-first mindset matter as much as technical skill here. Key ResponsibilitiesAccounts Payable<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Process vendor invoices from intake through payment, including coding, three-way match (PO, receiving, invoice), and approval routing</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare weekly check runs and ACH payments, and keep vendor files and W-9s current</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Reconcile vendor statements and resolve discrepancies quickly</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Track and process employee expense reimbursements and credit card activity</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Assist with 1099 preparation at year-end</li>
</ul>Accounts Receivable / Member Billing<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Post member charges from POS and department systems (dining, pro shop, spa, events)</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare and distribute monthly member statements and review them for accuracy</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Apply member payments, dues, assessments, and initiation installments</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Field member billing questions professionally and confidentially, and resolve disputes with department managers</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Monitor aging reports and follow up on past-due accounts according to club policy</li>
</ul>General Accounting Support<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare daily deposits and reconcile cash, credit card, and POS settlements</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Support month-end close with AP/AR reconciliations, accruals, and schedules</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Assist with annual audit preparation, budgeting, and sales tax filings</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain organized, audit-ready records</li>
</ul> Qualifications<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">2+ years of AP and/or AR experience; private club, hospitality, resort, or HOA experience strongly preferred</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Working knowledge of club accounting software (Jonas, Northstar, Clubessential, or similar) is a plus</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong Excel skills (VLOOKUPs, pivot tables, reconciliations)</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">High attention to detail and comfort with high transaction volume</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Polished communication skills and the discretion to work with high-profile members</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Associate’s or Bachelor’s degree in Accounting or Finance preferred, but not required with relevant experience</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Seasonal flexibility; season runs roughly November through April</li>
</ul> Why This Role<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Stable, well-capitalized club with a reputation for excellence</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Collaborative accounting team and visibility with club leadership</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Competitive pay, benefits, and meals during shifts (confirm with client)
</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Growth path toward Staff Accountant or Senior Accounting roles</li>
</ul>﻿Interested? Apply confidentially through Frederick Fox. All inquiries are handled with discretion.

AP/AR Clerk – Private Golf & Country Club

About the Club

Our client is a nationally recognized, member-owned private golf
club in a gated residential community in Palm Beach County. The
club serves a small, discerning membership. It has a full-service
clubhouse with dining, a spa, fitness, and a large golf practice
facility. The club is known for exceptional service, attention to
detail, and a stable, long-tenured staff. This is a confidential
search managed by Frederick Fox.

The Opportunity

The club is adding an AP/AR Clerk to its accounting team. You’ll
handle day-to-day payables and member receivables in a
fast-paced, high-touch hospitality setting. You’ll report to the
Controller and work closely with department heads in food &
beverage, golf, spa, and facilities. Accuracy, discretion, and a
service-first mindset matter as much as technical skill here.

Key Responsibilities

Accounts Payable

* Process vendor invoices from intake through payment, including
coding, three-way match (PO, receiving, invoice), and approval
routing
* Prepare weekly check runs and ACH payments, and keep vendor
files and W-9s current
* Reconcile vendor statements and resolve discrepancies quickly
* Track and process employee expense reimbursements and credit
card activity
* Assist with 1099 preparation at year-end
Accounts Receivable / Member Billing

* Post member charges from POS and department systems (dining,
pro shop, spa, events)
* Prepare and distribute monthly member statements and review
them for accuracy
* Apply member payments, dues, assessments, and initiation
installments
* Field member billing questions professionally and
confidentially, and resolve disputes with department managers
* Monitor aging reports and follow up on past-due accounts
according to club policy
General Accounting Support

* Prepare daily deposits and reconcile cash, credit card, and POS
settlements
* Support month-end close with AP/AR reconciliations, accruals,
and schedules
* Assist with annual audit preparation, budgeting, and sales tax
filings
* Maintain organized, audit-ready records

Qualifications

* 2+ years of AP and/or AR experience; private club, hospitality,
resort, or HOA experience strongly preferred
* Working knowledge of club accounting software (Jonas,
Northstar, Clubessential, or similar) is a plus
* Strong Excel skills (VLOOKUPs, pivot tables, reconciliations)
* High attention to detail and comfort with high transaction
volume
* Polished communication skills and the discretion to work with
high-profile members
* Associate’s or Bachelor’s degree in Accounting or Finance
preferred, but not required with relevant experience
* Seasonal flexibility; season runs roughly November through
April

Why This Role

* Stable, well-capitalized club with a reputation for excellence
* Collaborative accounting team and visibility with club
leadership
* Competitive pay, benefits, and meals during shifts (confirm
with client)

* Growth path toward Staff Accountant or Senior Accounting roles
﻿

Interested? Apply confidentially through Frederick Fox. All
inquiries are handled with discretion.

AP/AR Clerk

About the role

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