Frederick Fox

Firm Administrator Position OverviewThe Firm Administrator is responsible for overseeing the day-to-day administrative, accounting, billing, and personnel operations of a law firm. This role manages a team of administrative and billing professionals while ensuring accurate and timely invoicing, effective accounts payable and receivable processes, and efficient office operations. The Firm Administrator serves as a key resource for attorneys and staff, supporting financial accuracy, employee development, and the overall operational success of the firm.Key Responsibilities<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Office Administration &amp; Team Leadership: Oversee daily operations and manage a team of administrative personnel, including legal assistants, billing specialists, and reception staff. Coordinate workflows, staffing, training, and performance management.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Legal Billing: Manage the firm's billing function, ensuring invoices are accurate and issued on time. Troubleshoot billing discrepancies, resolve invoicing issues, and collaborate with attorneys and staff to address billing questions.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Accounting &amp; Bookkeeping: Oversee all accounts payable and accounts receivable activities and maintain full-charge bookkeeping responsibilities, supporting the firm's overall financial operations.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Human Resources &amp; Payroll: Manage employee-related functions, including payroll administration, recruiting, onboarding, training, performance management, and staffing transitions.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Training &amp; Development: Train and support billing and administrative personnel on firm procedures, billing practices, and issue resolution to maintain accuracy and consistency.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Operational Support: Identify opportunities to improve administrative processes, coordinate special projects, and provide ongoing support for the firm's business and operational needs.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Internal Collaboration: Serve as a central point of contact for attorneys and staff on administrative, financial, billing, and personnel matters, promoting efficient communication and problem resolution.</li>
</ul>Qualifications<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience in law firm administration, legal billing, bookkeeping, or a related operational role.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Working knowledge of legal billing procedures and accounts payable and receivable.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience overseeing accounting functions and maintaining accurate financial records.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Previous team management experience, including hiring, training, and performance oversight.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Familiarity with payroll administration and human resources processes.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong organizational, communication, and problem-solving skills.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ability to manage multiple priorities while maintaining accuracy, confidentiality, and attention to detail.</li>
</ul>

Firm Administrator

Position Overview

The Firm Administrator is responsible for overseeing the
day-to-day administrative, accounting, billing, and personnel
operations of a law firm. This role manages a team of
administrative and billing professionals while ensuring accurate
and timely invoicing, effective accounts payable and receivable
processes, and efficient office operations. The Firm
Administrator serves as a key resource for attorneys and staff,
supporting financial accuracy, employee development, and the
overall operational success of the firm.

Key Responsibilities

* Office Administration & Team Leadership: Oversee daily
operations and manage a team of administrative personnel,
including legal assistants, billing specialists, and reception
staff. Coordinate workflows, staffing, training, and performance
management.
* Legal Billing: Manage the firm's billing function, ensuring
invoices are accurate and issued on time. Troubleshoot billing
discrepancies, resolve invoicing issues, and collaborate with
attorneys and staff to address billing questions.
* Accounting & Bookkeeping: Oversee all accounts payable and
accounts receivable activities and maintain full-charge
bookkeeping responsibilities, supporting the firm's overall
financial operations.
* Human Resources & Payroll: Manage employee-related functions,
including payroll administration, recruiting, onboarding,
training, performance management, and staffing transitions.
* Training & Development: Train and support billing and
administrative personnel on firm procedures, billing practices,
and issue resolution to maintain accuracy and consistency.
* Operational Support: Identify opportunities to improve
administrative processes, coordinate special projects, and
provide ongoing support for the firm's business and operational
needs.
* Internal Collaboration: Serve as a central point of contact for
attorneys and staff on administrative, financial, billing, and
personnel matters, promoting efficient communication and problem
resolution.
Qualifications

* Experience in law firm administration, legal billing,
bookkeeping, or a related operational role.
* Working knowledge of legal billing procedures and accounts
payable and receivable.
* Experience overseeing accounting functions and maintaining
accurate financial records.
* Previous team management experience, including hiring,
training, and performance oversight.
* Familiarity with payroll administration and human resources
processes.
* Strong organizational, communication, and problem-solving
skills.
* Ability to manage multiple priorities while maintaining
accuracy, confidentiality, and attention to detail.

Firm Administrator

About the role

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