Frederick Fox

Construction Accounting ManagerPosition OverviewThe Construction Accounting Manager is responsible for overseeing accounting operations, project billing, accounts payable and receivable, subcontractor payments, compliance documentation, and administrative functions within a construction organization. This role manages the financial and administrative lifecycle of construction projects, from contract award through project completion and final closeout, ensuring accurate financial reporting, timely payments, and compliance with contractual and regulatory requirements.Working closely with company leadership, project managers, general contractors, subcontractors, vendors, and external accounting professionals, the Construction Accounting Manager serves as a central point of coordination for financial and administrative activities. The ideal candidate has a strong understanding of construction accounting practices, progress billing, job costing, contract administration, and construction compliance requirements, along with the ability to work independently and improve operational processes in a fast-paced environment.Key Responsibilities<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Construction Project Billing: Prepare, review, and submit monthly progress billings, payment applications, and supporting documentation in accordance with contractual requirements and established billing schedules.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Accounts Receivable Management: Monitor customer invoices, track outstanding balances, manage retention receivables, follow up on overdue payments, and coordinate collection efforts to support healthy cash flow.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Payment Application Administration: Process billing submissions through construction payment platforms and general contractor portals, ensuring accurate documentation, timely submissions, and resolution of billing discrepancies.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Accounts Payable Management: Oversee vendor invoices, verify supporting documentation, reconcile payment records, and ensure timely and accurate processing of accounts payable.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Subcontractor and Vendor Payments: Coordinate subcontractor and supplier payments, verify invoices against contractual agreements and project documentation, and maintain accurate payment records.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Lien Waiver Administration: Collect, review, track, and maintain conditional and unconditional lien waivers and other required payment documentation to support construction payment processes and reduce financial risk.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Job Costing and Financial Analysis: Assist with project cost tracking, expense allocation, transaction reconciliation, and financial reporting to help monitor project profitability and identify potential cost variances.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Contract and Change Order Administration: Maintain project contracts, purchase orders, change orders, amendments, and related documentation to ensure financial records accurately reflect approved project scope and pricing.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Retention and Project Closeout: Monitor retainage balances, track outstanding closeout requirements, coordinate final billing submissions, and ensure project financial records are complete before final closeout.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Insurance and Compliance Management: Maintain certificates of insurance, workers' compensation documentation, general liability records, and other compliance documents required for contractors, subcontractors, and vendors.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Insurance Audits and Documentation: Coordinate insurance audits, gather supporting financial and payroll records, and work with insurance providers and external advisors to ensure accurate and timely submissions.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Financial Reporting: Prepare financial information, project summaries, accounts receivable and payable reports, and other management reports to support business planning and decision-making.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
External Accounting Coordination: Work with external accountants, tax professionals, and auditors to provide supporting documentation, assist with tax preparation, and facilitate periodic financial reviews.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Construction Accounting Systems: Maintain accurate information across accounting software, project management platforms, billing systems, and document management tools to support consistent reporting and operational visibility.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Office and Administrative Operations: Oversee administrative workflows, maintain organized company records, coordinate office-related activities, and provide operational support to company leadership.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Process Improvement: Identify opportunities to improve billing accuracy, payment processing, financial controls, documentation management, and administrative efficiency.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Internal and External Coordination: Collaborate with project managers, estimators, field personnel, general contractors, subcontractors, vendors, and leadership to resolve financial and administrative issues.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Additional Responsibilities: Perform other accounting, compliance, and operational duties as assigned by management.</li>
</ul>Qualifications and Requirements<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Minimum of 5 years of experience in commercial construction accounting, construction administration, project accounting, or a related field.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong understanding of construction accounting procedures, including progress billing, payment applications, accounts payable, accounts receivable, and job costing.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience preparing and submitting construction payment applications and managing billing through general contractor or owner payment platforms.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Knowledge of construction contracts, change orders, retention, lien waivers, subcontractor payments, and project closeout procedures.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience maintaining certificates of insurance, vendor compliance records, and subcontractor documentation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ability to reconcile financial transactions, review invoices, track project costs, and maintain accurate accounting records.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Proficiency in Microsoft Excel and Microsoft 365 applications, including Outlook, Word, and related productivity tools.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong organizational and time management skills, with the ability to manage multiple projects, billing cycles, and deadlines simultaneously.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Excellent written and verbal communication skills, including the ability to coordinate effectively with contractors, vendors, project managers, and external accounting professionals.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong analytical and problem-solving skills, with exceptional attention to detail and accuracy.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ability to handle confidential financial information and maintain appropriate financial controls.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Demonstrated ability to work independently, exercise sound judgment, and take ownership of accounting and administrative responsibilities.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong understanding of financial documentation requirements and applicable construction industry compliance practices.</li>
</ul>Preferred Qualifications<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">7 or more years of experience in commercial construction accounting or construction administration.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience working for a general contractor, specialty subcontractor, or commercial construction services provider.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Background in commercial flooring, interior finishes, or other specialty construction trades.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience managing accounting operations for multiple concurrent construction projects.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Familiarity with construction-specific payment systems and project management platforms, including Procore, Textura, and Trimble Pay.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience coordinating workers' compensation and general liability insurance audits.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Familiarity with tax preparation processes, year-end financial documentation, and external accounting requirements.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Previous experience in office management, team supervision, or administrative leadership.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Knowledge of construction accounting practices, project financial reporting, and cash flow management.</li>
</ul>Software and Technology ProficiencyExperience with the following software and systems is preferred:<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Construction Management Platforms: Procore and similar construction project management systems.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Payment Processing Platforms: Textura, Trimble Pay, and other general contractor or owner payment portals.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Financial and Accounting Software: Construction accounting systems, accounts payable and receivable platforms, and general ledger applications.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Microsoft Office: Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Word, Outlook, and Microsoft 365.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">
Document Management: Adobe Acrobat and other tools used to prepare, review, organize, and manage contracts, payment applications, and compliance documentation.</li>
</ul>The ability to learn new accounting systems, integrate financial information across platforms, and maintain accurate digital records is essential.

Construction Accounting Manager

Position Overview

The Construction Accounting Manager is responsible for overseeing
accounting operations, project billing, accounts payable and
receivable, subcontractor payments, compliance documentation, and
administrative functions within a construction organization. This
role manages the financial and administrative lifecycle of
construction projects, from contract award through project
completion and final closeout, ensuring accurate financial
reporting, timely payments, and compliance with contractual and
regulatory requirements.

Working closely with company leadership, project managers,
general contractors, subcontractors, vendors, and external
accounting professionals, the Construction Accounting Manager
serves as a central point of coordination for financial and
administrative activities. The ideal candidate has a strong
understanding of construction accounting practices, progress
billing, job costing, contract administration, and construction
compliance requirements, along with the ability to work
independently and improve operational processes in a fast-paced
environment.

Key Responsibilities

* Construction Project Billing: Prepare, review, and submit
monthly progress billings, payment applications, and supporting
documentation in accordance with contractual requirements and
established billing schedules.
* Accounts Receivable Management: Monitor customer invoices,
track outstanding balances, manage retention receivables, follow
up on overdue payments, and coordinate collection efforts to
support healthy cash flow.
* Payment Application Administration: Process billing submissions
through construction payment platforms and general contractor
portals, ensuring accurate documentation, timely submissions, and
resolution of billing discrepancies.
* Accounts Payable Management: Oversee vendor invoices, verify
supporting documentation, reconcile payment records, and ensure
timely and accurate processing of accounts payable.
* Subcontractor and Vendor Payments: Coordinate subcontractor and
supplier payments, verify invoices against contractual agreements
and project documentation, and maintain accurate payment records.
* Lien Waiver Administration: Collect, review, track, and
maintain conditional and unconditional lien waivers and other
required payment documentation to support construction payment
processes and reduce financial risk.
* Job Costing and Financial Analysis: Assist with project cost
tracking, expense allocation, transaction reconciliation, and
financial reporting to help monitor project profitability and
identify potential cost variances.
* Contract and Change Order Administration: Maintain project
contracts, purchase orders, change orders, amendments, and
related documentation to ensure financial records accurately
reflect approved project scope and pricing.
* Retention and Project Closeout: Monitor retainage balances,
track outstanding closeout requirements, coordinate final billing
submissions, and ensure project financial records are complete
before final closeout.
* Insurance and Compliance Management: Maintain certificates of
insurance, workers' compensation documentation, general liability
records, and other compliance documents required for contractors,
subcontractors, and vendors.
* Insurance Audits and Documentation: Coordinate insurance
audits, gather supporting financial and payroll records, and work
with insurance providers and external advisors to ensure accurate
and timely submissions.
* Financial Reporting: Prepare financial information, project
summaries, accounts receivable and payable reports, and other
management reports to support business planning and
decision-making.
* External Accounting Coordination: Work with external
accountants, tax professionals, and auditors to provide
supporting documentation, assist with tax preparation, and
facilitate periodic financial reviews.
* Construction Accounting Systems: Maintain accurate information
across accounting software, project management platforms, billing
systems, and document management tools to support consistent
reporting and operational visibility.
* Office and Administrative Operations: Oversee administrative
workflows, maintain organized company records, coordinate
office-related activities, and provide operational support to
company leadership.
* Process Improvement: Identify opportunities to improve billing
accuracy, payment processing, financial controls, documentation
management, and administrative efficiency.
* Internal and External Coordination: Collaborate with project
managers, estimators, field personnel, general contractors,
subcontractors, vendors, and leadership to resolve financial and
administrative issues.
* Additional Responsibilities: Perform other accounting,
compliance, and operational duties as assigned by management.
Qualifications and Requirements

* Minimum of 5 years of experience in commercial construction
accounting, construction administration, project accounting, or a
related field.
* Strong understanding of construction accounting procedures,
including progress billing, payment applications, accounts
payable, accounts receivable, and job costing.
* Experience preparing and submitting construction payment
applications and managing billing through general contractor or
owner payment platforms.
* Knowledge of construction contracts, change orders, retention,
lien waivers, subcontractor payments, and project closeout
procedures.
* Experience maintaining certificates of insurance, vendor
compliance records, and subcontractor documentation.
* Ability to reconcile financial transactions, review invoices,
track project costs, and maintain accurate accounting records.
* Proficiency in Microsoft Excel and Microsoft 365 applications,
including Outlook, Word, and related productivity tools.
* Strong organizational and time management skills, with the
ability to manage multiple projects, billing cycles, and
deadlines simultaneously.
* Excellent written and verbal communication skills, including
the ability to coordinate effectively with contractors, vendors,
project managers, and external accounting professionals.
* Strong analytical and problem-solving skills, with exceptional
attention to detail and accuracy.
* Ability to handle confidential financial information and
maintain appropriate financial controls.
* Demonstrated ability to work independently, exercise sound
judgment, and take ownership of accounting and administrative
responsibilities.
* Strong understanding of financial documentation requirements
and applicable construction industry compliance practices.
Preferred Qualifications

* 7 or more years of experience in commercial construction
accounting or construction administration.
* Experience working for a general contractor, specialty
subcontractor, or commercial construction services provider.
* Background in commercial flooring, interior finishes, or other
specialty construction trades.
* Experience managing accounting operations for multiple
concurrent construction projects.
* Familiarity with construction-specific payment systems and
project management platforms, including Procore, Textura, and
Trimble Pay.
* Experience coordinating workers' compensation and general
liability insurance audits.
* Familiarity with tax preparation processes, year-end financial
documentation, and external accounting requirements.
* Previous experience in office management, team supervision, or
administrative leadership.
* Knowledge of construction accounting practices, project
financial reporting, and cash flow management.
Software and Technology Proficiency

Experience with the following software and systems is preferred:

* Construction Management Platforms: Procore and similar
construction project management systems.
* Payment Processing Platforms: Textura, Trimble Pay, and other
general contractor or owner payment portals.
* Financial and Accounting Software: Construction accounting
systems, accounts payable and receivable platforms, and general
ledger applications.
* Microsoft Office: Advanced proficiency in Microsoft Excel and
working knowledge of Microsoft Word, Outlook, and Microsoft 365.
* Document Management: Adobe Acrobat and other tools used to
prepare, review, organize, and manage contracts, payment
applications, and compliance documentation.
The ability to learn new accounting systems, integrate financial
information across platforms, and maintain accurate digital
records is essential.

Construction Accounting Manager

About the role

Not the right role?