Frederick Fox

Position Overview The Director of Accounting is responsible for overseeing the company’s accounting operations, financial reporting, reconciliations, accounts payable and receivable, cash management, payroll accounting, tax coordination, and internal financial controls. This role ensures the accuracy, timeliness, and integrity of accounting records while supporting leadership with reliable financial information for business decisions.The Director of Accounting will work closely with company leadership, external accountants and CPAs, financial institutions, clients, and internal teams to maintain strong accounting processes and ensure compliance with applicable financial and regulatory requirements. Key ResponsibilitiesAccounting Operations<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Oversee daily accounting activities and the full accounting cycle.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Manage general ledger activities, journal entries, account reconciliations, and month-end and year-end close processes.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Review and maintain accurate accounting records for the company, affiliates, and designated client accounts.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Oversee accounts payable and accounts receivable processes, including invoices, payments, collections, and account balances.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Perform and review daily bank reconciliations across multiple accounts.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Reconcile credit card transactions and other financial accounts.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain accurate records in QuickBooks or comparable accounting systems.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Establish and maintain accounting policies, procedures, and internal controls.</li>
</ul> Financial Reporting<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare and review monthly, quarterly, and annual financial statements.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Produce management reports and financial analyses for leadership.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Monitor financial performance, expenses, profitability, and account activity.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare client-specific and management financial reports as needed.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Review expense reports and supporting documentation for accuracy and proper classification.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ensure financial information is complete, accurate, and available on a timely basis.</li>
</ul> Budgeting, Forecasting &amp; Cash Management<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Support the development and management of annual budgets.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare quarterly financial forecasts and cash-flow projections.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Monitor actual results against budget and investigate significant variances.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Analyze current and projected cash requirements.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Monitor cash balances and support appropriate allocation of available funds.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Provide leadership with financial analysis to support operational and strategic decisions.</li>
</ul> Accounts Receivable &amp; Collections<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Oversee customer and client receivables.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Monitor outstanding balances, payment activity, and collection status.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ensure invoices are issued accurately and timely.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Reconcile customer accounts and resolve discrepancies.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Develop and maintain effective processes for improving collections and reducing outstanding receivables.</li>
</ul> Accounts Payable &amp; Disbursements<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Oversee vendor invoices, payment processing, and account reconciliations.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Review payments for accuracy, proper approval, and appropriate account classification.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain accurate vendor records and payment documentation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ensure bills and financial obligations are processed according to established procedures.</li>
</ul> Tax &amp; Regulatory Accounting<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Coordinate with external CPAs and tax professionals.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Provide accurate financial records and supporting documentation for tax filings and audits.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Assist with quarterly estimated tax requirements and year-end tax preparation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Oversee preparation and reporting related to 1099s and applicable business, payroll, property, and other taxes.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain required financial and corporate records and support regulatory filings.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ensure accounting practices comply with applicable laws, regulations, and company policies.</li>
</ul> Payroll Accounting<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Oversee the accounting aspects of payroll processing.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Review payroll reports, deductions, incentives, and related accounting entries.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ensure payroll-related liabilities and expenses are accurately recorded.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Coordinate with payroll providers and internal stakeholders to resolve discrepancies.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain appropriate payroll accounting documentation and records.</li>
</ul> Client &amp; Affiliate Accounting<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain accurate accounting records for multiple entities, affiliates, and designated client accounts.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Reconcile client funds and transactions.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare client-specific financial reports and reconciliations.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Monitor transactions and ensure proper documentation and financial controls.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain clear separation and accurate tracking of funds across entities and accounts.</li>
</ul> Royalty &amp; Revenue Administration<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Oversee royalty accounting and administration when applicable.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Track royalty collections and reconcile payments received from licensees.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare royalty reports and maintain supporting documentation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ensure royalty transactions are accurately recorded and reconciled.</li>
</ul> Internal Controls &amp; Process Improvement<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Develop, implement, and maintain effective accounting controls.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Identify opportunities to improve accounting processes, reporting accuracy, and operational efficiency.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Standardize accounting procedures and documentation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Identify discrepancies, investigate variances, and implement corrective actions.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Support accounting system improvements, automation, and process optimization.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain organized and audit-ready financial records.</li>
</ul> Qualifications<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Bachelor’s degree in Accounting, Finance, or a related field preferred.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Significant experience in accounting, financial reporting, and accounting operations.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong knowledge of general ledger accounting, accounts payable, accounts receivable, reconciliations, and financial reporting.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience with budgeting, forecasting, cash-flow management, and variance analysis.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience coordinating with external CPAs, tax professionals, auditors, and financial institutions.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Knowledge of payroll accounting and tax-related requirements.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience managing accounting activities across multiple entities, accounts, or business units is preferred.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong proficiency with QuickBooks or comparable accounting software.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Advanced proficiency in Microsoft Excel and financial reporting tools.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong understanding of internal controls and accounting procedures.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Excellent analytical, organizational, and problem-solving skills.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong attention to detail and accuracy.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ability to manage confidential financial information with discretion.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ability to manage multiple priorities, deadlines, and financial responsibilities independently.</li>
</ul>

Position Overview

The Director of Accounting is responsible for overseeing the
company’s accounting operations, financial reporting,
reconciliations, accounts payable and receivable, cash
management, payroll accounting, tax coordination, and internal
financial controls. This role ensures the accuracy, timeliness,
and integrity of accounting records while supporting leadership
with reliable financial information for business decisions.

The Director of Accounting will work closely with company
leadership, external accountants and CPAs, financial
institutions, clients, and internal teams to maintain strong
accounting processes and ensure compliance with applicable
financial and regulatory requirements.

Key Responsibilities

Accounting Operations

* Oversee daily accounting activities and the full accounting
cycle.
* Manage general ledger activities, journal entries, account
reconciliations, and month-end and year-end close processes.
* Review and maintain accurate accounting records for the
company, affiliates, and designated client accounts.
* Oversee accounts payable and accounts receivable processes,
including invoices, payments, collections, and account balances.
* Perform and review daily bank reconciliations across multiple
accounts.
* Reconcile credit card transactions and other financial
accounts.
* Maintain accurate records in QuickBooks or comparable
accounting systems.
* Establish and maintain accounting policies, procedures, and
internal controls.

Financial Reporting

* Prepare and review monthly, quarterly, and annual financial
statements.
* Produce management reports and financial analyses for
leadership.
* Monitor financial performance, expenses, profitability, and
account activity.
* Prepare client-specific and management financial reports as
needed.
* Review expense reports and supporting documentation for
accuracy and proper classification.
* Ensure financial information is complete, accurate, and
available on a timely basis.

Budgeting, Forecasting & Cash Management

* Support the development and management of annual budgets.
* Prepare quarterly financial forecasts and cash-flow
projections.
* Monitor actual results against budget and investigate
significant variances.
* Analyze current and projected cash requirements.
* Monitor cash balances and support appropriate allocation of
available funds.
* Provide leadership with financial analysis to support
operational and strategic decisions.

Accounts Receivable & Collections

* Oversee customer and client receivables.
* Monitor outstanding balances, payment activity, and collection
status.
* Ensure invoices are issued accurately and timely.
* Reconcile customer accounts and resolve discrepancies.
* Develop and maintain effective processes for improving
collections and reducing outstanding receivables.

Accounts Payable & Disbursements

* Oversee vendor invoices, payment processing, and account
reconciliations.
* Review payments for accuracy, proper approval, and appropriate
account classification.
* Maintain accurate vendor records and payment documentation.
* Ensure bills and financial obligations are processed according
to established procedures.

Tax & Regulatory Accounting

* Coordinate with external CPAs and tax professionals.
* Provide accurate financial records and supporting documentation
for tax filings and audits.
* Assist with quarterly estimated tax requirements and year-end
tax preparation.
* Oversee preparation and reporting related to 1099s and
applicable business, payroll, property, and other taxes.
* Maintain required financial and corporate records and support
regulatory filings.
* Ensure accounting practices comply with applicable laws,
regulations, and company policies.

Payroll Accounting

* Oversee the accounting aspects of payroll processing.
* Review payroll reports, deductions, incentives, and related
accounting entries.
* Ensure payroll-related liabilities and expenses are accurately
recorded.
* Coordinate with payroll providers and internal stakeholders to
resolve discrepancies.
* Maintain appropriate payroll accounting documentation and
records.

Client & Affiliate Accounting

* Maintain accurate accounting records for multiple entities,
affiliates, and designated client accounts.
* Reconcile client funds and transactions.
* Prepare client-specific financial reports and reconciliations.
* Monitor transactions and ensure proper documentation and
financial controls.
* Maintain clear separation and accurate tracking of funds across
entities and accounts.

Royalty & Revenue Administration

* Oversee royalty accounting and administration when applicable.
* Track royalty collections and reconcile payments received from
licensees.
* Prepare royalty reports and maintain supporting documentation.
* Ensure royalty transactions are accurately recorded and
reconciled.

Internal Controls & Process Improvement

* Develop, implement, and maintain effective accounting controls.
* Identify opportunities to improve accounting processes,
reporting accuracy, and operational efficiency.
* Standardize accounting procedures and documentation.
* Identify discrepancies, investigate variances, and implement
corrective actions.
* Support accounting system improvements, automation, and process
optimization.
* Maintain organized and audit-ready financial records.

Qualifications

* Bachelor’s degree in Accounting, Finance, or a related field
preferred.
* Significant experience in accounting, financial reporting, and
accounting operations.
* Strong knowledge of general ledger accounting, accounts
payable, accounts receivable, reconciliations, and financial
reporting.
* Experience with budgeting, forecasting, cash-flow management,
and variance analysis.
* Experience coordinating with external CPAs, tax professionals,
auditors, and financial institutions.
* Knowledge of payroll accounting and tax-related requirements.
* Experience managing accounting activities across multiple
entities, accounts, or business units is preferred.
* Strong proficiency with QuickBooks or comparable accounting
software.
* Advanced proficiency in Microsoft Excel and financial reporting
tools.
* Strong understanding of internal controls and accounting
procedures.
* Excellent analytical, organizational, and problem-solving
skills.
* Strong attention to detail and accuracy.
* Ability to manage confidential financial information with
discretion.
* Ability to manage multiple priorities, deadlines, and financial
responsibilities independently.

Director of Accounting

About the role

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