Frederick Fox

Alaska Seaplanes

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Sourced

Qualifying

Handoff - Internal Submit

Submitted to Client

Sendout 1

Sendout 2+

Reject

Placed

<h1 style="line-height:1.2;margin:0px;">Accounting and Payroll Specialist</h1><p style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">In this role you will own the numbers that let pilots, mechanics, and dispatchers focus on flying, not paperwork.</p><h2 style="line-height:1.2;margin:0px;">Performance Objectives</h2><ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Process bi-weekly payroll for 80–150 employees (seasonal peaks included) with 100% on-time accuracy and zero uncorrected tax or garnishments errors.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Close the books monthly within 10 business days, delivering variance analysis that flags cost overruns in fuel, maintenance, and charter operations before they hit cash flow.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Reconcile all bank, credit-card, and intercompany accounts weekly; resolve discrepancies within 48 hours so flight operations never wait on funds.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">File federal, Alaska, and Canadian payroll and sales-tax returns on time; maintain audit-ready records that survive FAA, IRS, and DOT reviews without restatement.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Automate at least two manual accounting or payroll processes per year (e.g., time-sheet import, vendor ACH) to cut processing time 20% while improving accuracy.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Partner with operations to forecast seasonal cash needs and present a rolling 13-week cash-flow report that leadership uses for aircraft scheduling and charter pricing.</li>
</ul><h2 style="line-height:1.2;margin:0px;">Environment &amp; Resources</h2><p style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">You report to the Controller and work alongside a two-person finance team in our Juneau office. Tools include QuickBooks Enterprise, ADP Workforce Now, Excel, and our flight-operations system. You will have authority to recommend process changes and a modest budget for software or training that improves accuracy or speed. Cross-functional support from dispatch, maintenance, and the CEO is the norm in this 100-person company.</p><h2 style="line-height:1.2;margin:0px;">Essential Qualifications</h2><ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">3+ years processing multi-state (or Alaska + Canada) payroll for 50+ employees, including garnishments, union or prevailing-wage rules, and year-end W-2/T4 filing.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Hands-on month-end close experience in a service or transportation company; you have produced financials that operations actually used.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Proven ability to reconcile high-volume bank and credit-card activity and explain variances in plain English to non-accountants.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Working knowledge of QuickBooks and at least one payroll platform; you can train others and document procedures.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Comfort working independently in a small, fast-moving office where the next weather delay or charter request can change priorities in minutes.</li>
</ul><h2 style="line-height:1.2;margin:0px;">Role Selling Points</h2><ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Direct impact: your work keeps aircraft flying and communities supplied in one of the most remote, beautiful regions in North America.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Visibility: you sit one office away from the CEO and operations leadership; good ideas get implemented the same week.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Variety: one day payroll, the next cash-flow modeling for a new route or Pack Creek tour season.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Lifestyle: Juneau base with flexible hours when the books are closed; occasional travel on our own aircraft to outstations.</li>
</ul><p style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">If you want your accounting work to matter every single flight, apply today. Send your resume and a short note on a payroll or close-process improvement you owned. We review every application and will contact qualified candidates within one week.</p>

*********************************
Accounting and Payroll Specialist
*********************************

In this role you will own the numbers that let pilots, mechanics,
and dispatchers focus on flying, not paperwork.

----------------------
Performance Objectives
----------------------

* Process bi-weekly payroll for 80–150 employees (seasonal peaks
included) with 100% on-time accuracy and zero uncorrected tax or
garnishments errors.
* Close the books monthly within 10 business days, delivering
variance analysis that flags cost overruns in fuel, maintenance,
and charter operations before they hit cash flow.
* Reconcile all bank, credit-card, and intercompany accounts
weekly; resolve discrepancies within 48 hours so flight
operations never wait on funds.
* File federal, Alaska, and Canadian payroll and sales-tax
returns on time; maintain audit-ready records that survive FAA,
IRS, and DOT reviews without restatement.
* Automate at least two manual accounting or payroll processes
per year (e.g., time-sheet import, vendor ACH) to cut processing
time 20% while improving accuracy.
* Partner with operations to forecast seasonal cash needs and
present a rolling 13-week cash-flow report that leadership uses
for aircraft scheduling and charter pricing.

---------------------------
Environment & Resources
---------------------------

You report to the Controller and work alongside a two-person
finance team in our Juneau office. Tools include QuickBooks
Enterprise, ADP Workforce Now, Excel, and our flight-operations
system. You will have authority to recommend process changes and
a modest budget for software or training that improves accuracy
or speed. Cross-functional support from dispatch, maintenance,
and the CEO is the norm in this 100-person company.

------------------------
Essential Qualifications
------------------------

* 3+ years processing multi-state (or Alaska + Canada) payroll
for 50+ employees, including garnishments, union or
prevailing-wage rules, and year-end W-2/T4 filing.
* Hands-on month-end close experience in a service or
transportation company; you have produced financials that
operations actually used.
* Proven ability to reconcile high-volume bank and credit-card
activity and explain variances in plain English to
non-accountants.
* Working knowledge of QuickBooks and at least one payroll
platform; you can train others and document procedures.
* Comfort working independently in a small, fast-moving office
where the next weather delay or charter request can change
priorities in minutes.

-------------------
Role Selling Points
-------------------

* Direct impact: your work keeps aircraft flying and communities
supplied in one of the most remote, beautiful regions in North
America.
* Visibility: you sit one office away from the CEO and operations
leadership; good ideas get implemented the same week.
* Variety: one day payroll, the next cash-flow modeling for a new
route or Pack Creek tour season.
* Lifestyle: Juneau base with flexible hours when the books are
closed; occasional travel on our own aircraft to outstations.
If you want your accounting work to matter every single flight,
apply today. Send your resume and a short note on a payroll or
close-process improvement you owned. We review every application
and will contact qualified candidates within one week.

Accounting and Payroll Specialist

Apply for this Position

Job Description