Frederick Fox

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Branch AdministratorJob SummaryWe are seeking a detail-oriented and organized Branch Administrator to support the daily administrative, payroll, accounting, and human resources functions of a branch office. This role serves as a key point of contact for employees, clients, and internal departments while ensuring efficient office operations, accurate financial processing, and excellent customer service. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.Key ResponsibilitiesPayroll Administration<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Process new hires, employee changes, and payroll-related updates accurately and in a timely manner.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Review, verify, and process employee timesheets while resolving discrepancies with supervisors and management.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain accurate job cost and labor allocation records.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Review payroll reports, make necessary corrections, and coordinate with payroll teams to ensure accurate processing.</li>
</ul>Billing &amp; Invoicing<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare and process client invoices for completed work and contracted services.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Obtain required approvals prior to invoicing.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain organized billing records and ensure invoices are submitted accurately and on schedule.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Track billing activity and maintain complete documentation.</li>
</ul>Accounts Receivable<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Monitor outstanding customer balances and review aging reports.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Follow up with clients regarding overdue invoices and payment status.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Document collection efforts and coordinate with management on appropriate resolution strategies.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Provide customers with copies of invoices and supporting documentation as needed.</li>
</ul>Accounts Payable<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Create and manage purchase orders while maintaining accurate documentation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Process vendor invoices and ensure appropriate approvals are obtained.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Reconcile accounts payable records and assist with timely payment processing.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain vendor information and purchasing records.</li>
</ul>Office Administration<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Provide administrative support to branch leadership and staff.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Manage incoming calls, correspondence, filing systems, and office records.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Order and maintain office supplies within budget guidelines.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare business correspondence, reports, proposals, and other administrative documents.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Organize client, project, and operational files to support efficient branch operations.</li>
</ul>Human Resources Support<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Assist with onboarding activities, employee documentation, and personnel file maintenance.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain employment records and required compliance documentation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Support employee programs, uniform distribution, and administrative HR processes.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Assist with workers' compensation reporting and safety documentation as needed.</li>
</ul>Accounting &amp; Reporting<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Assist with month-end close activities and financial reporting.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Compile accounting documentation for internal review and audits.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Prepare reports and perform data entry to support branch financial operations.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Maintain accurate records in accordance with company policies and procedures.</li>
</ul>Qualifications<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field, or equivalent professional experience.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">3–5 years of administrative, accounting, payroll, or office management experience.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Working knowledge of payroll, accounts payable, accounts receivable, and general accounting principles.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience with payroll, accounting, or ERP systems is preferred.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Excellent organizational, time management, and multitasking skills.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong attention to detail with excellent data entry accuracy.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Effective verbal and written communication skills.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ability to maintain confidentiality while handling sensitive employee and financial information.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Strong problem-solving skills with the ability to work independently and collaboratively in a team environment.</li>
</ul>Preferred Skills<ul style="margin:0px;padding-left:40px;">
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Experience supporting branch or field operations.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Familiarity with accounting, payroll, or project management software.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Knowledge of HR administration and employment documentation.</li>
<li style="line-height:1.2;font-family:Arial;font-size:14px;color:rgb(0, 0, 0);margin:0px;">Ability to prioritize competing deadlines while maintaining a high level of accuracy.</li>
</ul>

Branch Administrator

Job Summary

We are seeking a detail-oriented and organized Branch
Administrator to support the daily administrative, payroll,
accounting, and human resources functions of a branch office.
This role serves as a key point of contact for employees,
clients, and internal departments while ensuring efficient office
operations, accurate financial processing, and excellent customer
service. The ideal candidate is highly organized, proactive, and
capable of managing multiple priorities in a fast-paced
environment.

Key Responsibilities

Payroll Administration

* Process new hires, employee changes, and payroll-related
updates accurately and in a timely manner.
* Review, verify, and process employee timesheets while resolving
discrepancies with supervisors and management.
* Maintain accurate job cost and labor allocation records.
* Review payroll reports, make necessary corrections, and
coordinate with payroll teams to ensure accurate processing.
Billing & Invoicing

* Prepare and process client invoices for completed work and
contracted services.
* Obtain required approvals prior to invoicing.
* Maintain organized billing records and ensure invoices are
submitted accurately and on schedule.
* Track billing activity and maintain complete documentation.
Accounts Receivable

* Monitor outstanding customer balances and review aging reports.
* Follow up with clients regarding overdue invoices and payment
status.
* Document collection efforts and coordinate with management on
appropriate resolution strategies.
* Provide customers with copies of invoices and supporting
documentation as needed.
Accounts Payable

* Create and manage purchase orders while maintaining accurate
documentation.
* Process vendor invoices and ensure appropriate approvals are
obtained.
* Reconcile accounts payable records and assist with timely
payment processing.
* Maintain vendor information and purchasing records.
Office Administration

* Provide administrative support to branch leadership and staff.
* Manage incoming calls, correspondence, filing systems, and
office records.
* Order and maintain office supplies within budget guidelines.
* Prepare business correspondence, reports, proposals, and other
administrative documents.
* Organize client, project, and operational files to support
efficient branch operations.
Human Resources Support

* Assist with onboarding activities, employee documentation, and
personnel file maintenance.
* Maintain employment records and required compliance
documentation.
* Support employee programs, uniform distribution, and
administrative HR processes.
* Assist with workers' compensation reporting and safety
documentation as needed.
Accounting & Reporting

* Assist with month-end close activities and financial reporting.
* Compile accounting documentation for internal review and
audits.
* Prepare reports and perform data entry to support branch
financial operations.
* Maintain accurate records in accordance with company policies
and procedures.
Qualifications

* Associate's or Bachelor's degree in Business Administration,
Accounting, Finance, or a related field, or equivalent
professional experience.
* 3–5 years of administrative, accounting, payroll, or office
management experience.
* Working knowledge of payroll, accounts payable, accounts
receivable, and general accounting principles.
* Strong proficiency in Microsoft Excel, Word, Outlook, and other
Microsoft Office applications.
* Experience with payroll, accounting, or ERP systems is
preferred.
* Excellent organizational, time management, and multitasking
skills.
* Strong attention to detail with excellent data entry accuracy.
* Effective verbal and written communication skills.
* Ability to maintain confidentiality while handling sensitive
employee and financial information.
* Strong problem-solving skills with the ability to work
independently and collaboratively in a team environment.
Preferred Skills

* Experience supporting branch or field operations.
* Familiarity with accounting, payroll, or project management
software.
* Knowledge of HR administration and employment documentation.
* Ability to prioritize competing deadlines while maintaining a
high level of accuracy.

Branch Administrator

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