Frederick Fox

Diversified Foodservice Supply LLC

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ABOUT THE ROLEWe are seeking an experienced and driven Accounts Payable Supervisor to lead our high-volume AP department. In this role, you will oversee the full AP cycle for a fast-paced organization, managing a dedicated team responsible for processing a large volume of invoices, employee expense reports, and vendor payments on a daily basis. You will play a key role in enforcing internal controls, driving process improvements, and serving as a strategic partner to the Controller and broader Finance team.KEY RESPONSIBILITIES•	Supervise, mentor, and develop a team of AP specialists, providing day-to-day guidance and performance feedback•	Oversee the end-to-end accounts payable process including invoice receipt, coding, approval workflow, and payment disbursement•	Manage high-volume invoice processing with a focus on accuracy and timeliness•	Ensure timely and accurate weekly/bi-weekly check runs, ACH, and wire payments•	Maintain vendor relationships and resolve escalated invoice discrepancies and statement reconciliations•	Monitor AP aging reports and proactively address outstanding liabilities•	Enforce internal controls and ensure compliance with company policies and GAAP requirements•	Lead the month-end close process for AP, including accruals, reconciliations, and reporting to the Controller•	Coordinate the annual 1099 filing process and ensure W-9 compliance across the vendor base•	Identify and implement process improvements and automation opportunities to increase efficiency and reduce error rates•	Partner with Procurement, Operations, and other departments to resolve PO matching issues and drive three-way match compliance•	Assist with external audits by preparing schedules and responding to auditor requests•	Develop and maintain AP policies, procedures, and SOPs REQUIRED QUALIFICATIONS•	5+ years of accounts payable experience, including at least 3+ years in a supervisory or lead capacity•	Demonstrated experience in a high-volume AP environment •	Strong understanding of the full AP cycle, three-way matching, and month-end close procedures•	Proficiency with ERP systems (SAP, Oracle, NetSuite, Dynamics, or similar)•	Advanced Excel skills (pivot tables, VLOOKUPs, data analysis)•	Solid knowledge of GAAP, internal controls, and AP best practices•	Experience with 1099 preparation and vendor compliance•	Excellent organizational skills with the ability to manage competing priorities and deadlines•	Strong written and verbal communication skills; able to interface effectively across departments•	High degree of accuracy and attention to detail PREFERRED QUALIFICATIONS•	Bachelor's degree in Accounting, Finance, or related field preferred•	AP automation platform experience (Tipalti, Coupa, Concur, Bill.com, or similar)•	Experience supporting external audits and preparing audit-ready workpapers•	Prior exposure to multi-entity or multi-currency AP environments

ABOUT THE ROLE

We are seeking an experienced and driven Accounts Payable
Supervisor to lead our high-volume AP department. In this role,
you will oversee the full AP cycle for a fast-paced organization,
managing a dedicated team responsible for processing a large
volume of invoices, employee expense reports, and vendor payments
on a daily basis. You will play a key role in enforcing internal
controls, driving process improvements, and serving as a
strategic partner to the Controller and broader Finance team.

KEY RESPONSIBILITIES

•	Supervise, mentor, and develop a team of AP specialists,
providing day-to-day guidance and performance feedback

•	Oversee the end-to-end accounts payable process including
invoice receipt, coding, approval workflow, and payment
disbursement

•	Manage high-volume invoice processing with a focus on accuracy
and timeliness

•	Ensure timely and accurate weekly/bi-weekly check runs, ACH,
and wire payments

•	Maintain vendor relationships and resolve escalated invoice
discrepancies and statement reconciliations

•	Monitor AP aging reports and proactively address outstanding
liabilities

•	Enforce internal controls and ensure compliance with company
policies and GAAP requirements

•	Lead the month-end close process for AP, including accruals,
reconciliations, and reporting to the Controller

•	Coordinate the annual 1099 filing process and ensure W-9
compliance across the vendor base

•	Identify and implement process improvements and automation
opportunities to increase efficiency and reduce error rates

•	Partner with Procurement, Operations, and other departments to
resolve PO matching issues and drive three-way match compliance

•	Assist with external audits by preparing schedules and
responding to auditor requests

•	Develop and maintain AP policies, procedures, and SOPs

REQUIRED QUALIFICATIONS

•	5+ years of accounts payable experience, including at least 3+
years in a supervisory or lead capacity

•	Demonstrated experience in a high-volume AP environment

•	Strong understanding of the full AP cycle, three-way matching,
and month-end close procedures

•	Proficiency with ERP systems (SAP, Oracle, NetSuite, Dynamics,
or similar)

•	Advanced Excel skills (pivot tables, VLOOKUPs, data analysis)

•	Solid knowledge of GAAP, internal controls, and AP best
practices

•	Experience with 1099 preparation and vendor compliance

•	Excellent organizational skills with the ability to manage
competing priorities and deadlines

•	Strong written and verbal communication skills; able to
interface effectively across departments

•	High degree of accuracy and attention to detail

PREFERRED QUALIFICATIONS

•	Bachelor's degree in Accounting, Finance, or related field
preferred

•	AP automation platform experience (Tipalti, Coupa, Concur,
Bill.com, or similar)

•	Experience supporting external audits and preparing audit-ready
workpapers

•	Prior exposure to multi-entity or multi-currency AP
environments

Accounts Payable Supervisor

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Job Description