Assistant Controller

Position Summary

The Assistant Controller oversees day-to-day accounting operations and supervises accounting staff across multiple functional areas, including Accounting Information Systems, Accounts Payable, Accounts Receivable, Payroll, Human Resources, and employee benefits. This role is responsible for preparing accurate monthly financial statements for the organization and its divisions, including statements of cash flows and budget-to-actual analyses.

The Assistant Controller serves as a primary point of contact for banking partners, insurance carriers (property, health, dental, life), and the 401(k) plan administrator. Working closely with senior finance leadership, this position plays a key role in financial reporting, compliance, and audit preparation.

Essential Duties and Responsibilities

● Review, analyze, and reconcile general ledger accounts monthly, ensuring accuracy and alignment with supporting schedules and workpapers.
● Prepare monthly journal entries for prepaid expenses, fixed assets, depreciation, accrued liabilities, and over/under billings based on work-in-progress schedules using the percentage-of-completion method.
● Review and analyze monthly work-in-progress (WIP) schedules by job and division, investigating variances in gross profit, over/under billings, and prior-period adjustments.
● Assist with hiring, training, and supervision of accounting staff.
● Provide backup support for office payroll processing and assist with the review of commission agreements, calculations, and payments.
● Support workers’ compensation administration, including claims management, payroll reporting to captive insurance administrators, enrollment in owner-controlled insurance programs (OCIPs), direct owner purchase programs, prevailing wage compliance, and worker safety reporting.
● Manage and troubleshoot accounting software issues; design, test, and maintain custom user-based reports, data imports/exports, and integrations with job, task, and inventory systems.
● Develop and maintain Excel-based financial reports, including macro-enabled spreadsheets, ensuring accuracy and functionality.
● Partner with the CFO to prepare audit workpapers and supporting analyses for year-end audited financial statements provided to banks and bonding companies.
● Prepare or review required tax filings and related reports, including tangible personal property returns, sales tax filings, Forms 941, 940, UCT-6 (SUTA), W-2s, and Forms 1099.
● Prepare workpapers and reconciliations for related-party federal tax returns and associated K-1s, including depreciation calculations and common area maintenance (CAM) allocations.

Supervisory Responsibilities

● Manage employees within the Accounting Department in accordance with organizational policies and applicable laws.
● Responsibilities include interviewing, hiring, training, performance management, work assignment, discipline, and resolution of employee concerns.



Qualifications

● Bachelor’s degree in Accounting from an accredited four-year institution required.
● Minimum of 5–7 years of accounting experience, preferably within the construction industry.
● Strong understanding of WIP accounting and percentage-of-completion revenue recognition.
● Proficiency with construction accounting systems; experience with Sage 300 (Timberline) is a plus.
● Advanced Excel skills, including report creation and macro-based tools.
● Strong analytical, organizational, and leadership skills with attention to detail.