Accounts Payable Specialist

Las Vegas, Nevada

On-Site | In-Office | Monday–Friday

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our growing Family Office team. This role is responsible for the accurate and timely processing of accounts payable across a diverse portfolio of entities while supporting strong internal controls, vendor relationships, and cash management processes. The ideal candidate is detail-driven, organized, and demonstrates discretion and professionalism in a family office environment.

What You Will Do

● Process accounts payable for a portfolio of entities, ensuring accuracy, proper coding, and timely payment
● Review and match invoices to purchase orders and supporting documentation
● Prepare and process weekly check runs, ACH, and wire payments
● Maintain vendor records, including W-9s and payment terms
● Reconcile the AP subledger to the general ledger and support month-end close activities
● Assist with bank and credit card reconciliations as needed
● Support cash flow planning by tracking upcoming payables and payment schedules
● Assist with intercompany expense allocations and billings
● Respond to vendor inquiries and resolve discrepancies in a timely, professional manner
● Maintain organized and compliant AP records in accordance with internal controls
● Support ad hoc projects and reporting requests from the accounting team

What You Bring to the Table

● 3+ years of accounts payable experience, ideally supporting multiple companies or business lines
● Strong understanding of AP processes, invoice coding, and payment workflows
● Experience assisting with month-end close and reconciliations
● Exposure to a family office environment or supporting high-net-worth individuals/clients is a plus
● Proficiency with accounting software (QuickBooks, Sage Intacct, NetSuite, or similar) and Microsoft Excel
● Bachelor’s degree in Accounting, Finance, or related field is a plus
● Highly detail-oriented with strong organizational and time-management skills
● Team-oriented mindset — this is a collaborative, close-knit accounting team
● High level of professionalism, integrity, and discretion when handling confidential information

What We Offer

● Generous PTO plan that increases with tenure
● Eleven paid holidays
● Multiple health, dental, and vision insurance plans
● 401(k) with a generous employer match
● Discounted health club membership