Job Title: HR Assistant

Status: Non-Exempt, Entry Level

Reports to: HR Coordinator

Role Purpose

The HR Assistant provides day-to-day administrative support to the Human Resources team, ensuring smooth, accurate, and timely handling of employee-related processes. This role is highly detail-oriented, task-focused, and requires a friendly, professional demeanor when interacting with candidates, new hires, and current staff.

Key Responsibilities

Recruitment & Onboarding

● Assist with candidate prescreening and scheduling interviews.
● Support onboarding by preparing new hire paperwork, employee setup in HRIS, and conducting orientation checklists.
● Ensure employee records are complete, accurate, and compliant.

Employee Relations & Support

● Serve as the first point of contact for routine employee questions about policies, benefits, and procedures.
● Direct more complex or sensitive issues to the HR Coordinator or HR leadership.
● Promote a professional and approachable HR presence to staff and applicants.

Compliance & Administration

● Review timecards for accuracy and assist with payroll corrections.
● Support audits and compliance reviews with meticulous attention to detail.
● Maintain confidential records and uphold all HR and company policies.

General HR & Office Support

● Assist in maintaining HR files, employee communications, and compliance postings.
● Navigate multiple platforms and systems to update information.
● Support HR Coordinator and leadership with additional projects as needed.

Requirements

● 1+ year of experience in an office or administrative setting (preferred).
● Strong organizational and prioritization skills; detail-oriented.
● Proficiency with productivity tools (Google Workspace or Microsoft Office).
● Ability to navigate HRIS or business platforms with ease (training provided).
● Friendly, professional demeanor with strong interpersonal communication skills.
● Ability to maintain confidentiality and handle sensitive information.

Working Conditions

● Office-based role with occasional interaction with staff and candidates.
● Standard Monday–Friday hours, with flexibility as business needs require.

Total Compensation Package

Benefits

● Medical, dental, and vision insurance options (employer contribution provided).
● Annual reimbursements for professional attire, fitness/wellness, and preventive health programs.
● Paid time off: up to 40 hours per year in years 1–2; up to 80 hours in year 3+.

Additional Perks

● Small lifestyle reimbursements (e.g., wellness programs, health screenings, community activities).
● Training and development in HR practices, compliance, and employee relations.
● Potential career progression into HR Coordinator or HR Generalist roles based on performance and company growth.