Job Summary:

We're looking for an experienced Accounts Payable Specialist to join our team on-site in Delray Beach. This role requires strong knowledge of AIA billing, Notice to Owner (NTO), and Notice to Close processes. You’ll be responsible for managing the full accounts receivable cycle, including generating payment applications, following up on outstanding balances, and ensuring compliance with construction billing requirements.

Responsibilities:

● Prepare and submit AIA payment applications (G702/G703 forms) accurately and on time
● Monitor and manage outstanding receivables, following up on overdue accounts
● Generate and file Notices to Owner (NTO) and Notices of Commencement as required
● Track lien releases and ensure proper documentation is received and filed
● Communicate with general contractors, subcontractors, and project managers to resolve billing issues
● Maintain detailed records of all billing and payment activity
● Assist with month-end closing processes related to AR
● Collaborate with internal teams to ensure accuracy of billing and job cost data
● Handle customer account setup, credit checks, and collection calls professionally

Requirements:

● Minimum 2–3 years of experience in accounts receivable, with a focus on AIA billing
● Strong knowledge of construction billing practices, including NTO and lien procedures
● Familiarity with Florida construction law as it relates to notices and billing
● Proficient in Microsoft Excel and accounting software (QuickBooks experience is a plus)
● Strong attention to detail and organizational skills
● Excellent written and verbal communication skills
● Ability to work independently and manage multiple deadlines

Preferred Qualifications:

● Experience working with general contractors or subcontractors
● Knowledge of job cost accounting and lien waiver tracking

Schedule:

● Monday to Friday (on-site only)